Supervisor, Accounts Payable - Adi Development Group
Lead, coach, and support the Accounts Payable team, fostering a high-performing culture focused on accuracy, accountability, efficiency, and continuous improvement. Oversee the full-cycle AP process, ensuring invoices, purchase orders, subcontractor payments, progress draws, holdbacks, and vendor payments are processed accurately and on time. Ensure proper coding of invoices to projects, cost codes, departments, and GL accounts in alignment with construction and development accounting requirements. Monitor team performance through clear goal-setting, regular coaching, and performance metrics aligned with company objectives. Administer and optimize AP platforms, including TimberScan and SAP Concur, ensuring systems are used effectively and consistently across the organization. Act as the main point of contact for vendor onboarding, credit applications, payment inquiries, and vendor account issues, building strong and professional relationships with suppliers, trades, consultants, and internal teams. Review and maintain the vendor master file, including banking details, WSIB clearance certificates, insurance documentation, tax information, and other compliance requirements. Support month-end and year-end processes, including vendor reconciliations, AP aging review, and resolution of outstanding discrepancies. Work closely with the other teams to resolve invoice issues, payment discrepancies, contract billing concerns, and documentation gaps. Ensure compliance with internal controls, company policies, audit requirements, and applicable construction-related payment documentation. Develop and maintain AP templates, standard operating procedures, training materials, and process documentation to improve consistency and efficiency. Identify opportunities to streamline workflows, reduce manual processes, improve reporting, and strengthen AP controls. Participate in recruiting, onboarding, training, and developing AP team members. 5+ years of progressive Accounts Payable experience, including supervisory or team leadership experience. Experience in the construction, real estate development, property management, or project-based accounting environment is strongly preferred. Bachelor’s degree or college diploma in accounting, finance, business administration, or a related field is preferred. Strong understanding of full-cycle AP, vendor management, payment processing, invoice matching, coding, reconciliations, and month-end procedures. Knowledge of construction accounting processes, including project cost coding, progress billing, subcontractor invoices, holdbacks, WSIB, insurance certificates, and vendor compliance documentation. Experience with QuickBooks, Sage 300 CRE, TimberScan, SAP Concur, or similar AP and accounting systems is preferred. Proven leadership skills with the ability to set clear expectations, coach team members, promote accountability, and drive results. Strong analytical and problem-solving skills with the ability to identify issues, investigate discrepancies, and implement practical solutions. Excellent attention to detail and accuracy, with the ability to manage multiple priorities in a fast-paced environment. Strong written and verbal communication skills, with the ability to work effectively with vendors, trades, project teams, senior management, and internal departments. A proactive, hands-on approach with a continuous improvement mindset. High level of integrity, professionalism, and discretion when handling sensitive financial and vendor information. Strong proficiency in Microsoft Office, especially Excel, Outlook, and Word. Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development. Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive. Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price. Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with benefits coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more. Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more! Dedicated Online Mental Health Partner: We understand how important mental wellbeing is for our employees, which is why we have partnered with an online therapy provider that employees can access 24/7. Adi Development Group is committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a team that reflects the diversity of our customers and communities in which we live and serve. Adi Development Group is committed to creating an environment where every employee has the opportunity to reach their potential. We hire based on merit and are committed to the principle of equity in employment. We welcome diversity and encourage applications from all qualified individuals. As part of our commitment to accessibility for all persons with disabilities, Adi Development Group will, upon the request of the applicant, provide accommodation during the recruitment process to ensure equal access to applicants with disabilities. If you are selected for an interview and you require accommodation, please inform Human Resources.
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